Senior Administrative Assistant – Telecommute

UnitedHealth Group
May 27, 2021
Atlanta, GA
Job Type


Combine two of the fastest-growing fields on the planet with a culture of performance, collaboration and opportunity and this is what you get. Leading edge technology in an industry that's improving the lives of millions. Here, innovation isn't about another gadget, it's about making health care data available wherever and whenever people need it, safely and reliably. There's no room for error. Join us and start doing your life's best work.(sm)

The Senior Administrative Assistant will provide administrative/clerical support and staff onboarding with initial and ongoing support for set up of technology and other services to perform roles in OptumServe clinical and Quality programs. This includes answering phones, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, setting up files and managing sharepoint, tracking and managing expenses, and coordinating equipment maintenance for remote staff members. This may include supervision of other clerical/administrative staff.

You’ll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.

Primary Responsibilities:

  • Create and maintain calendars and coordinate meetings for Vice President and direct reports; keep calendars current and remove conflicts
  • Create and prepare meeting materials including PowerPoint decks and agendas and ensure distribution in a timely manner
  • Schedule, coordinate, and/or set up resources and technology needed for meetings remotely and at locations designated
  • Make travel arrangements and coordinate any changes during travel
  • Ensure meeting participants have access to buildings where meetings occur and/or can get on webex/TEAM calls
  • Compile and/or integrate information needed to complete reports and documents
  • Prepare and/or format office documentation (letters, spreadsheets, reports, proposals)
  • Prepare and submit expense reports following company policy
  • Monitor/oversee internal office communications for internal team members and take action as needed
  • Maintain awareness of potential issues and/or repairs needed for equipment, especially for telecommuters
  • Enter and submit purchase orders into relevant systems to purchase office supplies
  • Research and provide information on assignments as needed
  • Serve as a resource to team members for technology equipment, supplies, sharepoint sites, access to applications and systems and other tools to complete day to day work
  • Establish relationships and collaborate with key internal and/or external resource personnel to facilitate operations of the dept.
  • Provide phone coverage for others as needed for other colleagues

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

  • High School Diploma
  • 3+ years’ experience providing administrative/clerical services to 3 or more Vice Presidents and their leaders in complex work environments
  • Eperience adjusting working hours within a workday to accommodate executive schedules
  • If you need to enter a work site for any reason, you will be required to screen for symptoms using the ProtectWell mobile app, Interactive Voice Response (i.e., entering your symptoms via phone system) or a similar UnitedHealth Group-approved symptom screener. Employees must comply with any state and local masking orders. In addition, when in a UnitedHealth Group building, employees are expected to wear a mask in areas where physical distancing cannot be attained

Preferred Qualifications:

  • Technical school or college degree
  • Experience supporting clinical executive leaders and teams

Careers with Optum. Here's the idea. We built an entire organization around one giant objective; make health care work better for everyone. So when it comes to how we use the world's large accumulation of health-related information, or guide health and lifestyle choices or manage pharmacy benefits for millions, our first goal is to leap beyond the status quo and uncover new ways to serve. Optum, part of the UnitedHealth Group family of businesses, brings together some of the greatest minds and most advanced ideas on where health care has to go in order to reach its fullest potential. For you, that means working on high performance teams against sophisticated challenges that matter. Optum, incredible ideas in one incredible company and a singular opportunity to do your life's best work.(sm)

Colorado Residents Only: The hourly range for Colorado residents is $17.12 to $30.34. Pay is based on several factors including but not limited to education, work experience, certifications, etc. As of the date of this posting, In addition to your salary,  UHG offers the following benefits for this position, subject to applicable eligibility requirements: Health, dental, and vision plans; wellness program; flexible spending accounts; paid parking or public transportation costs; 401(k) retirement plan; employee stock purchase plan; life insurance, short-term disability insurance, and long-term disability insurance; business travel accident insurance; Employee Assistance Program; PTO; and employee-paid critical illness and accident insurance.

*All Telecommuters will be required to adhere to UnitedHealth Group’s Telecommuter Policy.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

Job Keywords: senior administrative assistant, administrative, clerical, clinical, Telecommute, Telecommuter, Telecommuting, Work at Home, Work from Home, Remote

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