Receptionist

Staffing Now
Published
September 20, 2021
Location
Jacksonville, FL
Category
Job Type

Description

The receptionist position manages the front desk as well as performs a variety of administrative and clerical functions.
Duties and Responsibilities:
Essential Function

  • Greet and welcome guests and direct visitors to the appropriate person
  • Notifies company personnel of visitor arrival
  • Answer, screen, and forward incoming calls
  • Maintain the internal phone listing
  • Maintain office security by following safety procedures and controlling access via the receptionist desk (monitor visitor logbook, issue visitor badges, lock and unlock front door)
  • Receive, sort, and distribute daily mail/deliveries
  • Act as an assistant to the Finance, Human Resources and Sales Department regarding miscellaneous tasks assigned
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Perform other clerical receptionist duties such as filing, scanning, and faxing

Qualification Requirements:
Education and Work Experience

  • High school diploma required and 2+ years administrative experience preferred
  • Proven work experience as a Receptionist, Front Office Representative or similar role

Knowledge and Skills

  • Proficiency in or knowledge of using a variety of computer software applications, especially Excel and Word
  • High level of interpersonal skills
  • Ability to operate most standard office equipment
  • Attention to detail in composing, typing and proofing materials
  • Excellent spelling, grammar and written communication skills
  • Excellent telephone and oral communication skills
  • Ability to rely on experience, judgement and independent thinking skills to plan, prioritize and accomplish goals
  • Punctuality and reliable attendance during regularly scheduled office hours
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