Medical-Secretary II with Security Clearance

Published
May 6, 2022
Location
Jacksonville, FL
Category
Job Type

Description

Performs a wide variety of secretarial / clerical tasks in support of operations on the P&MCLS Program. Provides technical assistance, guidance, or training to lower level clerical employees. Assists higher level secretarial/clerical employees. Organizes, establishes and maintains a complete and accurate office filing system of records, including employee records, timecards, daily attendance logs, correspondence, reports, etc. Prepares routine office forms and reports, (e.g., overtime authorizations, payroll adjustment notices, travel orders, expense reports). Screens telephone calls, visitors, and incoming mail; responds to inquiries which require knowledge of office procedures or collection of information from files or other offices. Determines which requests should be handled by the supervisor, appropriate staff member, or other offices. Coordinates administrative activities between functional offices and keeps manager's direct reports aware and informed of pertinent information needed for day-to-day operations. Schedules tentative appointments without prior clearance. Arranges for conferences and meetings, and assembles established background materials as directed. Attends meetings, takes appropriate minutes, and reports on proceedings. Reviews correspondence, memoranda, and reports prepared by others for the supervisor's signature to ensure completeness and accuracy. Assures that proper clearances have been obtained when necessary. Performs stenographic and typing work. Proofreads and edits work for correct spelling, grammar, punctuation, etc. Uses standard office equipment such as personal computer, Xeroxing machine, facsimile machine, collator/sorter, etc. Complies with all MPF ISO 9002 policies and procedures. Performs other duties as assigned. * • High School Diploma or Equivalent • Three years secretarial or related administrative experience • Ability to work independent, receiving a minimum of detailed supervision, guidance and/or instruction. • Ability to use word processing equipment and other standard office equipment General knowledge of grammar, punctuation & spelling • Ability to type 50 wpm • Ability to use reference guides & equipment manuals • Working knowledge of Company policies & procedures • Working knowledge of technical terminology in assigned area of responsibility • Working knowledge of basic software applications • Ability to comply with all established methods, quality standards & time schedules applicable to this position Competencies: Communication skills (oral and written) Initiative Adaptability/Flexibility Customer Service Orientation Teamwork/Collaboration Skills Confidentiality Integrity Technical Skills

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