Administrative Assistant, Brooks Rehabilitation Business Office, Full-Time

   May 11, 2022
Brooks Rehabilitation
Published
May 11, 2022
Location
Jacksonville, FL
Category
Admin - Clerical  
Job Type
Full-time  

Description

Responsibilities: 

  • Receives guests to the front entrance, ascertains needs, and directs guests

  • Courteously answers the phone, directs to appropriate party, and                     takes accurate messages.

  • Answers routine questions regarding departmental policies, operations and

  • Schedules facility meetings with residents and

  • Contacts patients after discharge from facility at appropriate settings.

  • Assists Business Office with entering invoices for

  • Maintains schedule and cost accounting for Beauty

  • Completes assignments of special projects by designated deadlines.

  • Monitors individuals in lobby area; assuring                resident safety.

  • Arrange with Food Service for scheduled breakfast, lunch or dinner meetings

  • Coordinate and maintain all travel arrangements

  • Maintain daily communication needs

  • File and update filing system using the specified folders on shared folders

  • Schedule appointments and update electronic calendar daily

  • Maintain office equipment

  • Order office supplies

  • May perform other duties as

    Qualifications: 

  • High school diploma or GED supplemented by previous administrative support                        experience. Prior experience in a health care setting preferred.

  • Good verbal and written communication skills required and Knowledge of                                 computer/terminal functions.

  • Good customer service, telephone and verbal communication skills. Ability to manage            multiple tasks.

  • Must be able to type 40-45 WPM.

  • Requires strong organizational skills and must be multi-task oriented and tolerant of                 frequent interruptions

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