Sales Support Administrative Assistant

Vaco Staffing
May 5, 2022
Jacksonville, FL
Job Type


Vaco is hiring an Sales Administrative Support Specialist in Jacksonville, Florida. This is a contract to hire opportunity.

The sales support position provides administrative support to ensure efficient operations of the office. The position supports territory managers and management with a wide variety of administrative tasks.

The position will mostly be interacting with internal computer system.

Many reports and some additional pre-work which requires knowledge of excel. The skillset will be mostly around:

  • Creating tables
  • Basic formula knowledge
  • Rudimentary analysis (sorting, filtering, summation)
  • V-lookup

Duties and Responsibilities:

  • Processes incoming orders, including reviewing for any discrepancies and troubleshooting the cause.
  • Communicates with internal and external customers via phone, email and sometimes video conference.
  • Maintain and update account setup and records.
  • Research and respond to account inquiries generated by either internal or external customers.
  • Acts as a liaison between territory manager and other internal business units.
  • Other basic assistant duties as required.

Education and Work Experience

  • Associates Degree and 2 years of order processing or administrative support experience preferred

Knowledge and Skills
* Excellent time management skills and ability to multi-task and prioritize work.
* Strong organizational and planning skills.
* Attention to detail and problem-solving skills.
* High Proficiency in MS Office (especially Excel), with ability to rapidly learn new software.
* High level of interpersonal skills (including emotional intelligence, communication, and active
listening skills).
* Attention to detail in researching, creating and proofing work.
* Excellent oral and written communication skills.
* Punctuality and reliable attendance during regularly scheduled office hours.

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