Sales Support Administrative Assistant

Vaco Staffing
Published
May 5, 2022
Location
Jacksonville, FL
Category
Sales  
Job Type

Description

Vaco is hiring an Sales Administrative Support Specialist in Jacksonville, Florida. This is a contract to hire opportunity.

The sales support position provides administrative support to ensure efficient operations of the office. The position supports territory managers and management with a wide variety of administrative tasks.

The position will mostly be interacting with internal computer system.

Many reports and some additional pre-work which requires knowledge of excel. The skillset will be mostly around:

  • Creating tables
  • Basic formula knowledge
  • Rudimentary analysis (sorting, filtering, summation)
  • V-lookup

Duties and Responsibilities:

  • Processes incoming orders, including reviewing for any discrepancies and troubleshooting the cause.
  • Communicates with internal and external customers via phone, email and sometimes video conference.
  • Maintain and update account setup and records.
  • Research and respond to account inquiries generated by either internal or external customers.
  • Acts as a liaison between territory manager and other internal business units.
  • Other basic assistant duties as required.

Education and Work Experience

  • Associates Degree and 2 years of order processing or administrative support experience preferred

Knowledge and Skills
* Excellent time management skills and ability to multi-task and prioritize work.
* Strong organizational and planning skills.
* Attention to detail and problem-solving skills.
* High Proficiency in MS Office (especially Excel), with ability to rapidly learn new software.
* High level of interpersonal skills (including emotional intelligence, communication, and active
listening skills).
* Attention to detail in researching, creating and proofing work.
* Excellent oral and written communication skills.
* Punctuality and reliable attendance during regularly scheduled office hours.

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