Medical Administrative Scheduling Assistant

Staffing Now
November 25, 2021
Jacksonville, FL
Job Type


SNI is hiring for medical office assistant roles.

  • Manages calendar for Head Physicians, organizes meetings and conference calls and assists management of daily/weekly schedules (proactively address conflicts.
  • Schedules court dates and communicates with Attorneys in addition to other high level Board Members
  • Optimizes travel arrangements and coordinates itineraries including assuring travel changes are managed in a responsive manner
  • Composes correspondence and prepares presentations, reports, spreadsheets, and other business information
  • Appropriately manages information of a highly confidential and critical nature
  • Manages expense reports reconciliation using Concur
  • Coordinates small projects and priorities and initiates follow up to ensure deadlines
  • Enters new contacts into database
  • Other general administrative duties such as filing, organizing, etc.


  • Bachelor's Degree or higher preferred not required
  • 4+ years related experience supporting executive level professionals.
  • Previous experience in the medical industry preferred.
  • Strong ability to adapt quickly in a fast-paced environment with competing priorities.
  • Manages time and multiple tasks simultaneously; establishes priorities to meet deadlines
  • Strong interpersonal communication skills (written and oral)
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
  • Effectively solves problems through resourcefulness, initiative, creativity and self- motivation
  • Excellent organizational and administration skills
  • Ability to work in a team
  • Represents the firm to outside organizations/resources as appropriate
  • Consistently energized and displays appropriate sense of urgency
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