Director, Finance %26 Administration

Crowley Holdings, Inc.
Published
July 29, 2022
Location
Jacksonville, FL
Category
Job Type

Description

OUR PEOPLE: Crowley is a privately-owned marine, transportation and logistics company providing worldwide solutions since 1892. We have over 6,000 high-performing team members in 35 countries and Caribbean territories, who are diverse, encouraged and deliver on their commitments. We are Crowley, the people who know.

THE CROWLEY WAY: We believe in and celebrate the power of collaboration between people with diverse backgrounds and experiences who share their differences and are driven to achieve business and personal goals. We support the development of our high-performers and are committed to guiding them every step of the way.

SUMMARY

Responsible for the direction and administration of accounting, AR/AP, planning, local and foreign accounting compliance, reporting, budgeting and forecasting, and related systems in support of the USAID NextGen ICL program. Oversee with the COP and the ICL Program Director, all financial and administrative aspects of the ICL contract, including financial and administrative aspects of the ICL contract, including financial management systems and reporting to USAID.

GENERAL RESPONSIBILITIES

  • Ensure that all local and foreign accounting issues, contracting agreements and financial reporting are completed timely, managed and administered within the Company and USAID's policies, procedures, and guidelines and in compliance with all regulatory requirements.
  • Direct and conduct special analytical projects to achieve cost reduction opportunities and business process improvements.
  • Supervise, manage, and conduct annual performance reviews and evaluations of the HQ operations team, including multiple operations managers, deputy operations managers, project accountants, and office administrators.
  • Assist Deputy Chief of Party to arrange technical and administrative support for short-term consultants and contractors, including orientation on ICL functions and support.
  • Assist in the establishment and tracking of Business Unit goals and objectives, and in the development of strategic plans.
  • Supervise all aspects of property management, liaising and coordinating with USAID as needed.
  • Manages and directs recruitment in consultation with the COP.
  • Serve as primary point of contact to the Company's Internal Compliance Committee and proactively schedule internal audits to mitigate waste, fraud, and abuse.
  • Together with the Chief of Party, develop overall administrative and management policies and prepare ICL procedural guidelines for staff and consultants that are consistent with USAID, Company, and local policies and regulations.
  • Develop the administrative guidance and policies manual for staff, technical assistance team members, and short-term consultants.
  • Develop and implement new and revised operating policies and procedures as the need arises.
  • Ensures compliance of ICL operations with USAID and Company administrative policies and guidelines.
  • Oversees and reconciles all financial reporting to ensure compliance with Company, USAID, and local government formats, requirements, and scheduling.
  • Supervises the management of local and foreign currency accounts.
  • Projects, monitors, and replenishes cash flow.
  • Prepares fiscal monitoring controls on petty cash, bank accounts, and procurement integrity.
  • Assures cost-efficiencies and quality control.
  • Coordinates local and international travel, liaison with travel office as necessary.

EDUCATION

Master's degree in finance, accounting, business administration, project management, or related field.

EXPERIENCE

  • 10+ years of managerial experience with demonstrated increases in level of supervisory responsibility.
  • 7 years of experience on USAID programs, with extensive knowledge of USAID deliverables, invoicing, and reporting.
  • At least 5 years' experience in administration and financial management positions with international organizations providing contractual technical assistance services.
  • A minimum of two years' working experience in a senior supervisory role.
  • Experience creating and effectively managing budgets in excess of $20 million annually of multi-country USAID programs, engaging in all aspects of accounting, payroll, procurement, and logistical support services.

TECHNICAL PROFICIENCY/COMPETENCIES

  • Fluency in English required; French or Spanish language skills preferred.
  • Extensive knowledge of personnel administration principles, salary, and wage administration.
  • In-depth knowledge of USG Cost Accounting Standards
  • Progressively responsible experience supervising project operations, including human resources, procurement, subcontracts or sub-awards, auditing, and accounting/finance;
  • Excellent organizational, analytical, supervisory, and English-language communication (oral and written) skills; and ability to work well on a team;
  • Experience in awarding and managing sub-contracts to local organizations;
  • U.S. citizenship or a valid U.S. work permit is an absolute requirement.

COMPETENCIES

A successful track record in setting priorities; keen analytic, organization and problem- solving skills which support and enable sound decision making. Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders. Significant experience with USAID-funded projects preferably on global projects with regional field experience strongly desirable, USAID experience highly desirable. A successful track record of contract and grants management. Ability to translate financial concepts to - and to effectively collaborate with -- programmatic colleagues who do not necessarily have finance backgrounds. Excellent analytical, oral and written communication skills with fluency in English.

US-FL-JACKSONVILLE

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