Administrative Assistant, Outpatient

Brooks Rehabilitation
June 22, 2022
Jacksonville, FL
Job Type



Below duties are performed by the PRS Admin for support of the PRS Team and Manager:

  • Confirm Lunches for PRS Team
  • Schedule catering
  • Send pre mails for in services w/recent referrals and websites for physicians (we could add our ‘color’ for specifics, i.e., personalities our clinicians should be aware)
  • Complete expense reports
  • Organizations of print materials for each mobile office (the # of print items will diminish) including labels and ensuring we have most up to date pieces
  • Order copies for slip sheets 
  • Identifying referrals from new sources to be called on 
  • Assist Clinic Managers with Community Events (distribution of flyers, assisting w/set up planning delivery of tablecloth, etc)
  • Signatures – weekly that are not difficult to obtain

Manager assistance:

  • Productivity Reports
  • CRM Changes/Updates
  • Update Monthly Eval report with productivity and sites that are behind – days to schedule


  • High School Diploma, Associates degree preferred
  • 1 yrs. of experience in high volume office
  • Proficient at desktop computing and operation of Microsoft Office products (Outlook, Word, Excel, PowerPoint, Access, Adobe)
  • Excellent communication and Organizational skills
  • Attention to details and able to prioritize requests
  • Strong Customer service skills
  • Able to work in a fast pace environment
  • Must have administrative support experience and considerable knowledge of office procedures
  • Ability to plan and manage multiple projects/tasks
  • Well organized, flexible, and able to independently follow-through on tasks and assignments
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