Administrative Assistant/Onboarding Coordinator

The CSI Companies
September 11, 2019
Jacksonville, FL
Job Type


Currently, we are looking for an Onboarding Specialist for our Jacksonville, FL office.

JOB DESCRIPTION: Administrative Assistant/Onboarding Specialist

Position Overview:

At CSI Tech, each of our employees demonstrates our core values of trust, reliability, professionalism, efficiency, integrity and quality.

As a vital part of our daily business your core responsibilities will include:

  • Processing new hire paperwork for external employees including running background checks, drug screens and I-9 Forms
  • Sending external employees agreements, offer letters, and contracts
  • Guiding new consultants through the hiring and onboarding process
  • Providing administrative support to external and internal employees
  • Answering and directing incoming phone calls
  • Assist Payroll department to ensure consultant timesheets are in on time and correct
  • Assist in the communication between Sales Managers and Recruiters by sitting on calls/meetings and being able to answer questions as needed
  • Become a subject matter expert on Vendor Management Systems (VMS) and assist internal and external employees with submissions and any other issues that may arise
  • Create jobs in CSI’s applicant tracking system with descriptions from hiring managers
  • Update job descriptions as new information/feedback is received from hiring managers
  • Create spreadsheets: clients/candidates on assignment/new business development
  • Conduct reference checks on external candidates


  • Most of the responsibilities of this role are trainable, but an intermediate to high level of proficiency of Microsoft Excel, Outlook and Word is highly desired.
  • People successful in this role must be able to work independently with minimal direction and supervision – ability to be proactive, prioritize work and handle multiple assignments simultaneously.
  • Strong grammar, writing skills and comfortability speaking to consultants on phones
  • We don’t micromanage so this role requires a detail-oriented self-starter.
  • Past experience in a fast paced, efficiency focused environment is a plus.
  • Some college education preferred.

 For more information, please apply. Your inquiry will be handled in the strictest confidence.

CSI Tech is part of The CSI Companies, established in 1994.  CSI Tech is recognized as one of the fastest growing staffing firms in the nation.


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