Administrative Assistant

November 14, 2020
Jacksonville, FL
Job Type


Adecco is currently assisting a local client in their search to fill an Administrative Assistant job in Jacksonville, FL! Apply now if you meet the qualifications listed below!

  • Type: Fulltime (40 hours / week) contract
  • Length: 4+ months
  • Pay: 17.00 / HR
  • Shift/Hours: 9A - 5P
    Responsibilities for this Administrative Assistant job include, but are not limited to:

  • May greet visitors, answer requests, answer phones, screen/route callers, take messages, and assist in resolving routine problems and inquiries pertaining to departmental policies / procedures
  • May supervise or give work direction to lower level clerical personnel
  • May be responsible for scheduling appointments and engagements on behalf of the department, without prior clearance
  • May make arrangements and coordinate all details for meetings, conferences and special events including catering requests, presentation materials and equipment
  • May plan and coordinate meeting arrangements including travel and lodging and process expense reports
  • May be responsible for interpreting administrative decisions and policies to complete assigned tasks and projects of a complex nature
  • May review, prioritize and determine actions for all incoming correspondence and mail
  • May order office supplies and equipment; organize and maintain department filing systems and other records
  • May assist with creating, maintaining and collecting data for reports, charts, graphs, spreadsheets and databases
  • May assist with monitoring and approving departmental expenditures, department budget and account records
  • May make requests for office equipment repairs and work closely with facilities to ensure that equipment, materials and office space are used effectively
  • May compose documents; maintain relevant databases; update departmental websites and related records
  • May be exposed to confidential information and handle confidential matters
  • May research, analyze and summarize data for reports independently and assist with large project coordination
  • May maintain calendars for management
    Qualifications for this Administrative Assistant job:

  • High School Education or equivalent of three years or more of administrative support and understanding of general office procedure experience required
  • Excellent listening, oral, verbal and written communication skills required
  • Ability to exercise discretion and independent judgment within understood policies and procedures preferred
  • Experience with standard report generation; office administrative practices and procedures required
  • Intermediate skill level or better and knowledge with using computer applications involving word processing, data entry and/or standard report generation including: Microsoft Office Word, Excel, Access, PowerPoint, and internet search software relevant to the position required
  • Familiarity with using pivot tables and advanced formulas when working with spreadsheet and reports preferred
  • Good attention to detail skills and the ability to multitask preferred
  • Good organizational, problem solving and time management skills a plus and preferred
  • Must be able to work in a seated position for the duration of the workday preferred
  • Must perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred
  • Sufficient ability to communicate through sight, hearing, and/or otherwise, to perform assigned tasks and maintain proper job safety conditions preferred
    Why work for Adecco?

  • Weekly pay
  • 401(k) Plan
  • Skills Training
  • Excellent medical, dental, and vision benefits
  • IMPORTANT: This Administrative Assistant job is being recruited for by Adecco's National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the "Apply with Adecco" button to submit your resume.
    The Adecco Group is a global leader in HR services.  Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world.  We offer employment opportunities at any stage in your professional career.  Contact us today to discuss available contract and direct hire positions.  Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include Holiday, 401(k), Insurance Benefit Plans
    Equal Opportunity Employer/Veterans/Disabled

    Equal Opportunity Employer/Veterans/Disabled

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    The Company will consider qualified applicants with arrest and conviction records

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